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As a result of Commonwealth of Pennsylvania guidance and regulations regarding COVID-19, all who enroll in or attend Polley Associates’ classroom-based courses or classes must abide by our rules for personal and public safety. Your enrollment in, or attendance at, classroom-based instruction automatically means you understand, accept, and agree to comply with these rules, as follows:

Illness

If you are ill, feeling ill, exhibiting any symptoms of illness (including fever), YOU CANNOT ATTEND. We offer a no-fee transfer policy to other instruction: virtual, classroom, and online. Contact the Polley Associates main office by phone (610-353-6776) or by e-mail (polley@polleyassociates.com) if you are in any way not feeling well or having symptoms, and we will work to get you rescheduled to a point in time when you are well.

Here is a link to the list of COVID-19 symptoms provided by the federal Centers for Disease Control: https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html

Risk and Responsibility

COVID-19 is a virus. Just as we cannot guarantee you would not be exposed in any location to any other type of communicable virus, such as the flu, we cannot guarantee it during these circumstances. By agreeing to attend a classroom-based course, you accept responsibility for this risk.

Classroom Size and Related Changes

Effective through May 31, 2021: Classrooms will operate at a maximum of 50% capacity OR 24 students, whichever number is smaller, in our main locations. In larger-scale venues, such as catering halls, total number may be higher, than 24 but will be no more than half-capacity. (Please contact Polley Associates via email or phone for questions regarding a specific location or class.)

Effective June 1, 2021: Classrooms will operate at a maximum of 75% capacity OR 36 students, whichever number is smaller, in our main locations. In larger-scale venues, such as catering halls, total number may be higher than 36, but will be no more than 75% capacity. (Please contact Polley Associates via email or phone for questions regarding a specific location or class.)

• The rooms should NOT be re-arranged. Students should use the same seat all day.
• Classroom doors will be propped when possible open using the door stop during instruction.

Cleaning Procedures and COVID-19 Exposure Plan

Cleaning procedures for each classroom location can be found on at this page on our website: https://www.polleyassociates.com/covid-19-cleaning-procedures/. Please review it in full.

If you have any questions feel free to reach out, and note that if you have a confirmed, possible, or direct exposure, you MUST report it to the main office or administration immediately so we can enact our as well as our COVID-19 exposure response plan. It can be found on this page on our website: https://www.polleyassociates.com/covid-19-procedures-response/ .

Disinfectant wipes are available upon request at each location.
Hand sanitizer is available in all classrooms. Ample soap and water are available in bathroom facilities at each location.
• In addition to regular cleaning services at our main locations (Newtown Square, Bensalem, North Wales), and additional staggered cleaning services are utilized as needed.

Masks

Per the May 13, 2021 updated mask guidance from the CDC and corresponding acceptance of the guidance by Governor’s Office and the Commonwealth of Pennsylvania Department of Health, face masks no longer need to be worn by individuals who are fully vaccinated for the COVID-19 virus.

Fully vaccinated is defined as: ≥ 2 weeks after they have received the second dose in a 2-dose series (Pfizer- BioNTech or Moderna); ≥ 2 weeks after they have received a single-dose vaccine (Johnson and Johnson [J&J]/ Janssen). There is currently no post-vaccination time limit on fully vaccinated status.

Face masks are REQUIRED for non-vaccinated individuals.

Non-vaccinated is defined as: Any individual who has not completed a vaccination series.

Attendance

For classes through May 31, 2021: In lieu of a traditional sign in-sign out system, instructors will take a VERBAL roll call at the start of class, before a lunch break, returning from a lunch break, and before dismissal. Should a person have attendance issues in between that time (i.e., leaving the room for extended periods), it will be noted, as well during in-between times.

Effective June 1, 2021: Classes will resume using the sign-in and sign-out sheets for attendance. It is the student’s responsibility to ensure they sign in and out of a class as instructed during class.

Be punctual. If you miss roll call or arrive late, it is your responsibility to confirm that you are not “too late” to get credit for the day. Each course has its own attendance requirements, with CE requiring 90% attendance (no more than 35 minutes of missed time) and licensing requiring 80% attendance (6 hours of a 30-hour class; 9 hours of a 45-hour class). This is true whether a verbal roll call is in effect OR the sign-in/sign-out system.
Failure to meet attendance requirements because of lateness or “skipping” class time will not only result in no completion of the class; you also will be unable to transfer to another course or class, or receive a refund.

Enrollment Agreements, Materials, and Surveys

For classes through May 31, 2021: These are all still in place per normal, but distribution and collection will be slightly different. All items will be distributed to students directly. Requirements set by the state for re-opening are all about “reducing contact.”

Effective June 1, 2021: These procedures will be set by the individual instructor and return to their normal status quo.

Dismissal

For classes through May 31, 2021: Whether for a short break, lunch, or end of day, dismissal from the room WILL BE STAGGERED.

Staggered dismissal means that people are NOT dismissed all at once, but rather in a structured way that minimizes the number of people filtering toward the same space all at once.
This is not optional. Be patient. We understand that this means those dismissed last have to wait an extra two or three minutes. Meeting these standards is required for us to be able to hold these classes.
• Staggered dismissal DECREASES congregation and back-up of people in an small area. DO NOT CONGREGATE outside the door, in the hallway, lobby, or anywhere else. When you are dismissed, please EXIT.

Effective June 1, 2021: Staggered dismissal may be used for larger classes. We ask that you are patient with this process if required. Please continue to exit the room/facility promptly to avoid a back-up of people in a small area.

Want To Ask Questions After Class?

Particularly in licensing classes, whether for broker or sales, students sometimes remain behind to ask questions. Those students should remain SEATED when dismissal occurs and, once the room is clear, they can ask questions of instructors.

COVID-19 icons from Font Awesome v.4.7.0 by Dave Gandy, used under license (SIL OFL 1.1)